An end-of-year email to all staff from Payroll

By now, visions of sugar plum fairies are dancing in everyone’s heads. Except yours. Here’s a sample memo or email you might consider distributing to employees before the end of the year.

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Subject: Some holiday reminders from Payroll

Season’s greetings from your colleagues in Payroll!

Tax withholding for 2018

Due to the developing tax reform bill, the IRS hasn’t been able to release the 2018 withholding tables or withholding allowance amounts. So, the Payroll Department will continue to withhold your income taxes using the 2017 rates, for now.

As a result of tax reform, it’s possible that all employees will need to refile their W-4s with the Payroll department.

We’ll keep you informed, but we appreciate your cooperation in advance.

Accurate withholding will reduce the possibility that you’ll owe taxes next year.

’Tis the season for W-2s!

As we near the time to release W-2s, the Payroll Department wants to make sure we have the most current mailing address for you. If you have moved in the last year, please contact us with your updated information. We appreciate your help in keeping us as up-to-date as possible.

All address changes need to be received by December 18, 2017.

Walking in a winter wonderland

If you have not already signed up for direct deposit, you can do so at any time. With winter and the holidays fast approaching, we want to make sure that you get paid as timely as possible. Please reach out to your manager if you’d like to enroll; all we need is our Direct Deposit Form and a voided check.

Happy holidays to you and yours

We love spending quality time with loved ones during the holidays, and we know you do, too. As a reminder, the company will be closed on Friday, December 22 and Friday, December 29.

Memo to managers: Please note these short weeks, and make sure you get employees’ time sheets to Payroll on time.

Have a question or need more information? Please feel free to contact the Payroll Department or HR.